File sharing

In order to avoid version control problems, it is important to ensure that teams are using the same location to store documents. This list will help you decide on the most appropriate file sharing system for your organization/project.

Name Use in KM Cost (in USD) Pros Cons
DropBox DropBox allows users to access and share files easily, regardless of which computer or device is being used.
Free up to 18GB


100, 200, 500GB from $9.99

-Low cost

-Simple to use

-Very secure


-Excellent support service

-Doesn’t provide a lot of free storage
Google Drive Google Drive is a suite of products that lets users create different kinds of online documents, work on them in real time with others, and store their documents and other files.

-User-friendly and intuitive

-Offers free collaborative environment

-Great organizational tools

-Needs a Google account
Box Box is a cloud content management service for enterprise companies which also includes online file sharing.
Free (1 user for 50 GB of online storage)

$15 per user per month (3-500 users, 1000GB of free online storage)

-Has a rich collaboration tool that allows one to organize digital content and manage user access to stored data -Lacks traditional backup capabilities (there is no local client that can be used to back up specific files and folders on the user’s desktop)
Microsoft Skydrive Microsoft Skydrive is a cloud storage service that allows users to sync files to the cloud.
Free (7G for all Skydrive users)

10 G ($10/year); 50G ($25/year); 100G (50/year)


-Application and software is free to download
-No back-up feature (once you delete a file, there is no way to retrieve it)

-Users need to connect to Wi-Fi in order to use Skydrive on his/her phone